Barcode and price labels

Print barcode, price and shelf labels for shops, supermarkets, pharmacies and garment stores — from the item list, goods receipts, bills, transfers and counts — on any printer as exact-size PDF pages or A4 sheets, or on Zebra, TSC, Xprinter and Gprinter label printers through Hayat POS on Windows.

Barcode labels puts a price and a scannable barcode on every product and shelf. A supermarket labels what it receives, a pharmacy prints the batch and expiry on each pack, a garment store tags each size and colour, and a shop prints shelf-edge labels with the old price struck through when prices change. Items that have no barcode yet get one made for the label, and it can be saved to the item so the till scans it.

Labels print in two ways:

• PDF / browser, on any printer: pages at the exact label size for a label printer's Windows driver, or A4 sheets of labels for an office laser or inkjet printer. Urdu and Arabic names print only this way.
• Printer commands — ZPL (Zebra), TSPL (TSC, Xprinter, Gprinter) or EPL2 (older Zebra and Eltron) — sent straight to a thermal label printer by Hayat POS on Windows, or downloaded as a .prn file.

Who does what

Labels from a goods receipt or a bill also need access to that document's company and branch. The Cashier template has no See stock, so a cashier cannot print labels — not on the web and not in Hayat POS; give the till's labelling person a role with it.

Print labels

What Print does depends on the template:

• PDF templates open the browser's print dialog with pages of the exact size — see Print on any printer (PDF).
• ZPL / TSPL / EPL templates go to the label printer through the Hayat POS label bridge when it is switched on in this browser; otherwise a .prn printer file downloads. Download .prn is always offered for these templates.

At most 1,000 items and 10,000 labels go in one print.

Labels from documents

Every screen that brings goods in or moves them has a 🏷 Print labels button that opens Print labels with the lines already filled in.

The Document list shows the 40 most recent documents of the branches you may see; a transfer is shown to both the sending and the receiving branch.

Label templates

Inventory → Label templates (inventory.edit) sets up each kind of label once. A company starts with four PDF templates:

The Live preview shows a sample item (basmati rice 5 kg with an Urdu name, an old price, batch and expiry) at the template's size — the dashed line is the label edge — and for a sheet the whole A4 page. The warnings and, for a printer language, the printer commands are under it.

Limits: labels 10–250 mm wide and 6–300 mm high, 1–12 across, 1–40 rows, fonts 0–72 pt, the name on 1–3 lines. A sheet must fit on its page ("The labels do not fit on the page. Check the size, margins and gaps.").

Presets: roll sizes and A4 sheets

Roll presets have a 2 mm gap (3 mm for the shelf label). Measure your own roll or sheet and change the sizes if they differ.

Fields

The name, shop name, Urdu name and variant sit at the top; the price row at the bottom (the old price on the left, struck through); one or two detail lines (SKU, batch, expiry as MM/yyyy, packed date, weight, custom text) above it; and the barcode fills the middle — at most 60 mm wide and 25 mm high, a QR code at most 30 mm. The web preview, the PDF, Hayat POS and the printer commands all use the same layout.

• Expiry comes from the line, else the batch, else the packed date plus the item's shelf life.
• Weight is the line's weight, else the item's net weight and unit.

Price and old price

The Old price is the first of these that is higher than the price: the regular price when a promotion is lower, the MRP, or the price before a change in the last 90 days. Whole rupee amounts print without decimals (Rs 1,250); OMR prints three decimals. Currency text replaces Rs or the currency code.

Barcodes

A code one digit short of an EAN gets its check digit added. A wrong check digit, the wrong length or letters print as Code 128 with a warning ("barcode … has a wrong check digit (should end in …), printed as Code 128."). Code 128 leaves out characters it cannot encode.

In-store barcodes

An item without a barcode (and without an extra or pack barcode) gets one made for the label. The New barcodes card on Label templates sets how:

• In-store EAN-13: the EAN-13 prefix (1–5 digits, 21 by default) plus a number not used by any item, with its check digit.
• Code 128 from the SKU: the SKU itself as the barcode.

A made-up barcode is only on the label until it is saved: tick Save new barcodes to items that have none when printing (inventory.edit), and Hayat writes it to the item's Barcode — the till then finds it. Without it the warning says "… had no barcode; a new one was made for the label but not saved, so the till will not find it."

Print on any printer (PDF)

PDF templates print from the browser's print dialog at the exact size.

A4 sheets on a laser or inkjet printer:

Rolls on a label printer through its Windows driver (any make):

Each page is one row of labels: one label, or the whole row of a 2-across roll.

Thermal label printers

Resolution: most shop label printers are 203 dpi (8 dots per mm); some are 300 dpi (12 dots per mm). Set the template to the printer's resolution or the labels print at the wrong size.

Darkness and speed: start at darkness 10 (ZPL, 0–30) or 8 (TSPL, 0–15; EPL is also 0–15) and speed 3–4. Raise the darkness for faint barcodes; lower the speed for small barcodes at 203 dpi.

Installing the Windows driver: install the maker's driver (ZDesigner, TSC, Xprinter or Gprinter) and check the printer's name in Windows Settings → Printers. Hayat POS sends the commands through that driver unchanged ("raw").

Calibrate the gap sensor

Calibrate whenever you load a roll of another size; otherwise labels drift or every other label comes out blank.

• Zebra: hold Feed until the light flashes twice.
• TSC: use the Feed button calibration or the TSC Diagnostic Tool.
• Xprinter / Gprinter: switch to label mode and calibrate with the maker's tool or the Feed button.

Hayat's printer commands are for labels with a gap between them (die-cut labels): the template's Gap between labels is sent to the printer. For a roll with a black mark on the back, use a PDF template and choose black-mark media in the printer's own driver settings.

Print through Hayat POS on Windows

Hayat POS prints labels on the till PC's label printer — from its own Labels screen, or for the web app through its local bridge.

Label printer settings

Hayat POS → Settings → Label printer (kept on this PC):

The Labels screen

In the till's menu, Print barcode labels (or Print barcode labels in the menu of the screen shown when no shift is open):

Templates with printer commands go raw to the label printer — they need a Windows (raw) or network label printer in Settings. PDF templates go to the printer named in Settings, or through the Windows print dialog. Urdu and Arabic names in PDF labels use a font Hayat POS downloads once; without the internet that line is left off.

Templates, prices, price lists and new barcodes are managed on the web: the Labels screen prints each template with its own Price shown and has no price list or packed-date choice.

Print from the web through the bridge

The bridge lets Inventory → Print labels on the web send ZPL / TSPL / EPL labels to the label printer of the PC it runs on, through Hayat POS. It works with raw printers (Windows or network), only on Windows, and only while Hayat POS is open.

• Newer Chrome and Edge may ask whether hayaterp.com may access devices on your local network — answer Allow. If the browser blocks it, use Download .prn or print from the Hayat POS Labels screen.
• The bridge answers only on this PC (127.0.0.1), only the allowed web addresses, and only with the pairing code; it only prints. The bridge setting is kept in that browser only, so do steps 5–6 in each browser that prints.

Troubleshooting

Workflow

1. The manager sets up the label templates once and prints a Test print of each.
2. Goods arrive: after posting the goods receipt, 🏷 Print labels prints one label per piece received, with batch and expiry.
3. Prices change: load Price changes since a date and print new shelf labels.
4. New items without a barcode: print with Save new barcodes so the till scans them.

Where the money goes

Nowhere — labels post no journal and do not change stock. Saving a new barcode changes only the item's Barcode field.