Accounts and financial statements
hayaterp.com ↗Chart of accounts, journals, banks, financial years, fixed assets, budgets and the financial statements.
What posts by itself
You rarely need to type accounting entries. Hayat posts them when the business documents are posted:
| Document | Posts to |
|---|---|
| POS sale, sales invoice | Sales, output tax, cash/bank or receivables, cost of sales and stock |
| Goods receipt, supplier bill | Stock, input tax, goods received not invoiced, payables |
| Customer receipt, supplier payment | Cash/bank against receivables/payables, withholding tax |
| Stock adjustment, count, transfer | Stock against write-off or in-transit accounts |
| Payroll | Salaries, EOBI, social security, income tax payable |
| Shift close | Cash over / short |
Chart of accounts
Finance → Accounts lists the accounts in groups with their statement line. The standard accounts (marked system) are created with your company. Add your own with + New account, e.g. a separate bank account or expense head.
Journals
Finance → Journals shows every posted entry with its source (POS, inventory, sales…). Use + Journal voucher for manual entries such as depreciation corrections or opening balances, and Quick expense for a simple paid expense.
Financial statements
Finance → Financial statements produces IAS 1 statements with comparative figures and notes:
- Statement of financial position (balance sheet)
- Profit or loss
- Cash flows
- Changes in equity
- Notes, trial balance, general ledger, day book
- Profitability and budget vs actual
Pick the date or period, tick Comparative figures and use Excel, PDF or Print.
Banks
Open a bank account to import its statement and reconcile — Hayat matches deposits and payments to your entries and lists what is left to explain.
Financial years
Finance → Financial years creates the year and its months. You can soft-close a month (only finance can still post) and close the year, which moves profit to retained earnings and locks the period.
Fixed assets and budgets
- Fixed assets — the register of property, plant and equipment. Assets are capitalised from bills, and monthly depreciation posts with Run depreciation.
- Budgets — a budget per income and expense account by month; compare them on Budget vs actual.
Data integrity
Integrity runs nightly checks that the books agree: POS tenders against cash-up and accounts, stock roll-forward, stock against accounts, customer and supplier ledgers, bank and cash. Anything that does not match becomes an exception to investigate.
