Hearings, deadlines, tasks and documents
hayaterp.com ↗Keep the court diary and case file in Hayat Legal — hearings with court, purpose and lawyer, recording the outcome and the adjourned date, the hearings calendar by month or week, deadlines and limitation dates, tasks, documents with versions shared with the client or not, privileged notes kept encrypted, the AI document summary and the AI notice draft in English, Urdu or Arabic.
Lawyers with legal.time can add hearings, outcomes, deadlines, tasks, notes and document versions on matters; legal.manage can also delete them and edit documents.
Hearings
On the matter's Hearings tab press + Hearing:
| Field | Fill |
|---|---|
| Date, Time | |
| Court | Filled from the matter; change it for a different bench or forum |
| Purpose | e.g. Evidence of plaintiff, Arguments on stay application |
| Lawyer | Who will appear |
| Status | Scheduled (new hearings) |
After the hearing, press Outcome on it:
- Write the Outcome / order — what happened in court.
- If the case was adjourned, fill the Next date (adjourned to), and the Next time and Next purpose if you know them.
- Save. With a next date, the hearing becomes Adjourned and the next hearing is added for you; without one it becomes Held.
Tick The hearing did not take place (cancel it) instead to mark it Cancelled.
The hearings calendar
Hearings calendar shows every hearing of the firm by Month or Week (Today jumps back), coloured by status — scheduled, held, adjourned, cancelled. Mine only shows the hearings where you are the lawyer; filter by status. Click a hearing to open its matter.
The Hearings this week report lists the next seven days with the court, purpose and lawyer, for the morning cause-list check — see Reports.
Deadlines and limitation dates
On the matter's Deadlines tab press + Deadline: a Title (Limitation for appeal, File written statement), the Kind — Limitation, Filing, Appeal, Compliance or Other — the Due date and notes. Press Done when it is met (Reopen undoes it).
Deadlines in the menu lists every open deadline of the firm due Within (days) (30 by default), with days left and the overdue ones on top; Include done shows finished ones too.
The responsible lawyer is notified of deadlines 7 days ahead (Deadline reminder in settings) and again when one is missed; a missed limitation date is marked critical.
Tasks
On the matter's Tasks tab press + Task: Title, Assignee (by name), Due, Status (Open, Done, Cancelled) and notes. Legal tasks in the menu lists the open tasks of the firm; Mine only shows yours. Assignees are reminded of tasks due today.
Documents
On the matter's Documents tab press + Document: a Title (Plaint, Power of attorney, Order dated 12 March), a Category, notes, and Show on the client portal if the client may download it. Then upload the file with a Note — PDF, Word, Excel, text or a photo (JPG, PNG, WebP), up to 25 MB.
- Uploading again adds a new version; Versions lists them all with who uploaded each and when, and opens any of them.
- View opens the latest version; ⬇ downloads it.
- Share / Unshare shows or hides it on the client portal. The client always gets the latest version.
- Files are served only to signed-in staff with permission, never by a plain link. Deleting a document (legal.manage) removes all its versions.
✦ AI summary reads the latest version (PDF, photo or text, up to 10 MB) and gives the kind of document, a summary, the key points, the dates in it and suggested next steps. It needs Hayat AI to be on and AI credits; see AI features. Always check it against the document.
Privileged notes
On the matter's Notes tab press + Note: a Title, the Note and Privileged (attorney–client / work product) for advice and strategy. Notes are stored encrypted, are seen only by people with legal.time or legal.manage, and never appear on the client portal. The author can edit their own note; deleting needs legal.manage.
Draft a notice with AI
The ✦ Draft notice tab writes a first draft from the matter: choose the Kind (Legal notice, Reply to notice, Demand letter, Cease and desist, Termination notice or Adjournment request), the Language (English, Urdu or Arabic), type the Facts and your Instructions (15 days to pay; cite the agreement of 1 March) and press ✦ Draft. Copy the draft into your letterhead and review it.
The client's and other side's names are replaced by placeholders before anything is sent to the AI, and put back in the draft afterwards. Drafting needs legal.manage.