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Hayat Learning — courses, training and certificates

Hayat Learning is the opt-in Hayat ERP module for training and online courses (an LMS) — courses with sections and lessons (video, text, PDF, links, live classes), quizzes scored on the server, assignments with rubrics, staff learners from HR with due dates, external learners who sign in with a code, free and paid enrolments, cohorts, certificates with a QR check and a learner portal. Who it is for, who does what, switching it on, the demo data, the money and the public pages.

Hayat Learning lets you build courses and run training inside Hayat ERP. Your staff take compulsory training — health and safety, induction, compliance — with due dates and reminders, and outside learners can browse your course catalogue, sign in with a code on their phone, enrol (free or paid), study, take quizzes, hand in assignments and download a certificate anyone can check by its QR code.

Who it is for

You run	What Hayat Learning does for you
HR or training team	Compliance and skills courses for employees, enrolment of a whole department in one go, due dates, overdue lists and reminders.
Training institute or academy	A public course catalogue, paid courses with online payment, batches with a schedule, live classes, quizzes, assignments and certificates.
School	Extra online courses for students, who can be linked to their School record.
Business training its customers or partners	Free courses for dealers, distributors or customers with a certificate at the end.

Who does what

Permission	Typical person	Can do
learn.view	Managers, supervisors	See courses, learners, enrolments, progress, quiz attempts, submissions, certificates, discussions and reports.
learn.author	Course author, instructional designer	Build courses: details, cover, sections, lessons and files, quizzes and questions (also AI drafts), assignments; the settings and the learner portal; demo data.
learn.teach	Trainer, training coordinator	Learners (also importing them from HR), enrolments (one by one, many, a whole department), pay links, cohorts, grading, issuing and revoking certificates, moderating discussions.

Any one of the three opens Hayat Learning. Suggested roles (Settings → Roles): Training manager (all three), Course author (view + author), Trainer (view + teach). See Roles.

Hayat Learning has its own group in the menu: Learning dashboard, Courses, Cohorts / batches, Learners, Enrolments, Grading queue, Discussions, Certificates, Learning reports and Learning settings (settings only for learn.author).

The dashboard shows courses, active enrolments, completions this month, overdue training and submissions waiting to be graded.

Switching it on

The Hayat team switches the module on. Hayat Learning is opt-in, so a new subscriber starts without it. The super admin opens admin.hayaterp.com → Subscribers, opens your business, ticks Hayat Learning under Modules and presses Save modules (see Switch modules on or off). Until then the screens say Hayat Learning is not part of your subscription.
Your admin gives people roles. In Settings → Roles, add the Hayat Learning permissions to the roles above and give each person a role.
Optional: load the demo data. On an empty Learning dashboard (or in Learning settings), someone with learn.author can press Load demo data. It adds two courses (Workplace health & safety basics for staff and Excel for accounts staff) with five lessons, a quiz, an assignment and two sample learners. It does nothing once the company has courses.

Getting started in order

Fill the settings and the learner portal.
Build a course: details, cover, sections and lessons.
Add a quiz and an assignment if the course needs them, and Publish it.
Add learners — import staff from HR — and enrol them, or let outside learners enrol from the portal.
Grade assignments; certificates are issued when learners complete.

How money reaches the accounts

Free courses and staff training post nothing. For a paid course:

Enrolling a learner (by staff without Waive the fee, or by the learner on the portal) makes a Sales customer for the learner and a posted Sales invoice for the course fee (service item Course fee, LEARN-COURSE). The enrolment waits as Pending payment.
Paying online through the pay link records a Sales receipt and opens the enrolment at once. A receipt taken at the desk in Sales opens it within the hour.
Course fees go to Service revenue (4020) — Hayat Learning adds no accounts of its own. Refunds are Sales credit notes.

See How every module reaches the accounts and Online payments.

The public pages on my.hayaterp.com

Page	Address	What it is
Learner portal	my.hayaterp.com/learn/…	Your catalogue, sign-in with a code, My courses, the course player, certificates — see The learner portal
Course page	my.hayaterp.com/learn/…/course/…	The outline, free preview lessons, batches and Enrol / Pay
Certificate check	my.hayaterp.com/learn/verify/…	Opened from the QR code on a certificate: valid, expired or revoked, with the name, course, date and score

Every link is a random code. Reset link on the portal gives a new address and the old one stops working.

Reminders

Switch on the two Hayat Learning reminders in Marketing → Reminders:

Reminder	Sent
Training due	To learners whose course is due within the reminder days (7 by default), and weekly while overdue
Live class	To enrolled learners in the 24 hours before a live-class lesson, with the join link

Trainers (learn.teach) are also notified when staff training goes overdue.

Hayat Learning pages

Page	For
Building courses, quizzes and assignments	Course details, sections and lessons of every kind, quizzes and AI question drafts, assignments with rubrics, completion rules, publishing
Learners, enrolments and grading	Staff and external learners, import from HR, enrolling people and departments, paid enrolments, cohorts, the grading queue
The learner portal and certificates	Settings, portal link, signing in, studying, quizzes and assignments online, discussions, certificates and the QR check, reports