Hayat Recruitment — hiring from requisition to employee
hayaterp.com ↗Hayat Recruitment is the opt-in Hayat ERP module for hiring (an applicant tracking system) — job requisitions with approval, job openings, a public careers page with an apply form and CV upload, candidates, a pipeline board per job, interviews with panels and scorecards, offers the candidate accepts online, and hiring straight into HR as an employee. Who it is for, who does what, switching it on, the demo data and the public pages.
Hayat Recruitment takes a vacancy from the manager's request to the new employee's first day. A manager raises a requisition that goes through your approval rules; HR turns it into a job opening on your public careers page; candidates apply with their CV; recruiters move them along a pipeline; panels interview and fill scorecards; the chosen candidate gets an offer they accept online; and Hire creates them in HR with the details carried over.
Who it is for
| You are | What Hayat Recruitment does for you |
|---|---|
| HR / recruitment team | One place for every vacancy, applicant, CV, interview and offer, with reports on time to hire and where hires come from. |
| Hiring manager | Request a position, sit on interview panels, score candidates, see where each candidate is. |
| Interviewer | See only the interviews you are on and submit your scorecard. |
| Candidate | A careers page to browse jobs and apply from the phone, a status link, and the offer letter to accept or decline online. |
Who does what
| Permission | Typical person | Can do |
|---|---|---|
| recruit.view | Recruiter, HR manager | See requisitions, openings, candidates, pipelines, applications and reports; run the AI match score. |
| recruit.manage | Recruiter, HR manager | Settings, the careers page, offer templates, requisitions, openings, candidates and CVs, moving and rejecting candidates, messages, offers, hiring, AI CV reading, demo data. |
| recruit.interview | Hiring manager, interviewer | The interview calendar; schedule, reschedule and invite; submit their own scorecard; add notes. Can open pipelines and applications to read them. |
Suggested roles (Settings → Roles): Recruiter (view + manage), Hiring manager (view + interview), Interviewer (interview only). See Roles.
The menu
Hayat Recruitment has its own group in the menu: Recruitment dashboard, Job openings, Requisitions, Candidates, Interviews, Offers, Recruitment reports and Recruitment settings. Interviewers see only the dashboard, job openings and interviews; Offers and the settings need recruit.manage.
The dashboard shows open jobs, applications this month, interviews this week and offers awaiting an answer.
Switching it on
- The Hayat team switches the module on. Hayat Recruitment is opt-in, so a new subscriber starts without it. The super admin opens admin.hayaterp.com → Subscribers, opens your business, ticks Hayat Recruitment under Modules and presses Save modules (see Switch modules on or off). Until then the screens say Hayat Recruitment is not part of your subscription.
- Your admin gives people roles. In Settings → Roles, add the Hayat Recruitment permissions to the roles above and give each person a role.
- Optional: load the demo data. On an empty Recruitment dashboard (or in Recruitment settings), someone with recruit.manage can press Load demo data. It adds an approved requisition, two open jobs and four sample candidates at different stages. It does nothing once the company has job openings.
Getting started in order
- Fill the settings: default pipeline stages, scorecard criteria, offer validity, reminders, employee code prefix.
- Set up your careers page and copy its link to your website and social media.
- Write an offer letter template.
- For each vacancy: a requisition → approval → a job opening.
- Work the pipeline, interview, make the offer and hire.
Money and the accounts
Hayat Recruitment posts nothing to your accounts. Budgets, advertised salaries and offer salaries are kept (encrypted) for the hiring decision only. When you hire, the basic salary goes to the new HR employee, and from then on payroll does the accounting as for every other employee.
The public pages on my.hayaterp.com
| Page | Address | What the candidate sees |
|---|---|---|
| Careers page | my.hayaterp.com/careers/… | Your company, the about text and every open job: title, location, type, work mode, closing date, salary if you chose to show it |
| Job page and apply form | my.hayaterp.com/careers/…/… | The description, requirements and skills, and the form: name, e-mail, phone, city, cover note, your extra questions, CV (PDF or .docx, up to 5 MB) and a consent tick |
| Application status | my.hayaterp.com/careers/status/… | Where their application stands in plain words, and any interview: round, date, time, mode, place or meeting link |
| Offer | my.hayaterp.com/careers/offer/… | The offer letter with salary, joining date and expiry, and Accept the offer (typing their full name) or Decline (with a reason) |
Every link is a random code, not a number. The status page shows the candidate's e-mail masked and never the phone. Switch all public pages off with Public careers, status and offer pages in Recruitment settings; close the careers page alone with Careers page open (accepting applications).
Messages and reminders
- Acknowledgement: with Acknowledge applications by e-mail / SMS on, every applicant gets a message with their status link.
- Invitations, rejections, offers and free messages go by e-mail, SMS or WhatsApp — you choose the channels each time — through your messaging settings.
- Interview reminder: switch on the Hayat Recruitment interview reminder in Marketing → Reminders; candidates get it a set number of hours before the interview (Interview reminder (hours before) in the settings).
- Staff are notified of new applications from the careers page, approved requisitions, accepted or declined offers, and interviews they are on (also 24 hours before).
Hayat Recruitment pages
| Page | For |
|---|---|
| Requisitions, job openings and the careers page | Settings, the careers page, requisitions and approval, openings with stages, questions and salary |
| Candidates, pipeline and interviews | Candidates and CVs, AI CV reading and match score, the pipeline board, rejecting, messages, interviews and scorecards |
| Offers, hiring and reports | Offer templates, offers and the online answer, hiring into HR, the four reports |