Candidates, pipeline and interviews
hayaterp.com ↗Work the hiring pipeline in Hayat Recruitment — candidates with CVs and no duplicates, AI CV reading and the AI match score (suggestions only), the pipeline board per job with its stages, the application page with answers, timeline, notes and ratings, rejecting and messaging candidates by e-mail, SMS or WhatsApp, scheduling interviews with a panel, invitations and reminders, and interview scorecards.
Moving and rejecting candidates, messages and CVs need recruit.manage. Interviewers with recruit.interview can schedule and invite, add notes and submit their own scorecard.
Candidates
A candidate is a person; an application is that person applying for one job. One candidate can apply for several jobs.
Candidates from the careers page are added by themselves. To add one yourself, open Candidates and press + Candidate:
| Field | Fill |
|---|---|
| Name, E-mail, Phone, City, Gender | E-mail and phone are kept encrypted |
| Current title, Current employer, Experience (years), Education | |
| Source | Careers page, Referral, Job board, LinkedIn, Agency, Walk-in, Internal or Other — plus Source detail (who referred them, which agency) |
| Skills, Tags (comma separated) | Tags help you find people later, e.g. night shift, Arabic |
| CV (PDF or .docx, up to 5 MB) |
A second candidate with the same e-mail or phone in the company is refused — open the existing one instead. Search by name, or by the exact e-mail or phone; filter by Tag or Source.
On the candidate page: Open CV / Preview CV (PDFs show in the page), the applications with their stage, and notes.
AI: read CV reads the CV and suggests the current title, employer, experience, education, city, skills, languages and certifications. Nothing is saved until you press Apply to profile. It needs Hayat AI to be on and AI credits; see AI features.
The pipeline board
Open Job openings and open a job. The board has one column per stage — Applied, the job's middle stages (e.g. Screening, Interview, Assessment, Offer), then Hired and Rejected — with a card per candidate: name, current title, experience, city, tags, rating, match score, source and how long they have been in the stage.
- Move a card with ‹ and ›, or choose the stage and press Move. Every move is kept on the timeline (who, when, note).
- Find searches the board; Min. match % hides candidates below an AI match score; Show hired / rejected shows the last two columns.
- + Add candidate puts an existing candidate on this job (Add to Applied) with a source and cover note.
- Reject asks for a Reason and whether to Tell the candidate (choose e-mail, SMS, WhatsApp).
- Candidates are hired only with Hire — see Hire into HR.
The application page
Click a card to open the application:
| Part | Shows |
|---|---|
| Profile | The candidate's details and CV preview |
| Answers | Their cover note and answers to your questions |
| Timeline | Every stage move with who and when |
| Notes & rating | Notes from recruiters and interviewers, each with an optional rating of 1–5 stars |
| Interviews and Scorecards | Below |
| Pipeline & offers | Move, reject, mark withdrawn, offers and Hire |
Message sends the candidate an e-mail (with Subject (e-mail)), SMS or WhatsApp — pick the channels and type the Message.
AI match compares the candidate's profile with the job's requirements and skills and gives a score from 0 to 100, strengths, gaps and suggested interview questions. Names and contact details are not sent to the AI. The score is a suggestion to help you sort; it never moves or rejects anyone.
Interviews
On the application press Schedule interview:
| Field | Fill |
|---|---|
| Round | 1, 2… |
| Starts, Duration (min) | |
| Mode | In person, Phone or Video |
| Location or Meeting link | |
| Panel | The users who interview; each is notified |
| Move to the Interview stage | On by default |
| Notes | For the panel |
Then, on the interview:
- Invite sends the candidate the date, time, place or link (e-mail and SMS by default, WhatsApp if you tick it), with an Extra note.
- Reschedule changes the time while it is scheduled.
- Done marks it completed; No-show if the candidate did not come; Cancel if it will not happen.
The candidate sees the interview on their status page, gets the interview reminder before it (if switched on in Marketing → Reminders), and the panel gets a notification 24 hours before.
Interviews in the menu is the calendar: a date range with every interview; Only where I am on the panel shows just yours.
Scorecards
After the interview each panel member presses Scorecard:
- Score each criterion from 1 to 5 (the criteria come from the settings — e.g. Skills, Experience, Communication, Culture fit).
- Give an overall score from 1 to 5.
- Choose a Recommendation: Strong yes, Yes, Maybe, No or Strong no.
- Add Comments and press Submit scorecard.
Each interviewer submits one scorecard per interview. The application shows every scorecard side by side, and the Interviewer load report shows who still owes one.