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Preventive maintenance and contracts

Plan maintenance in Hayat Maintenance — checklist templates with check, pass / fail, number and text lines; preventive and inspection schedules every N days, weeks or months, or every N running hours, km or cycles; work orders created ahead of time and the schedule rolling forward on completion; the forecast; and AMC, warranty, service and lease contracts with covered assets, expiry reminders and their bills.

Preventive maintenance (PM) is work you do before something breaks: a weekly generator run, a monthly AC filter clean, a service every 250 hours. You describe it once as a schedule; Hayat makes the work order when it is due. Everything on this page needs cmms.manage.

Checklists

Checklists → + Checklist: a name, a category (e.g. Generator, HVAC, Fire safety) and the lines (up to 100):

Line kind	The technician	Example
Check	Ticks it done	Clean the air filter
Pass / Fail	Presses Pass or Fail	Fire alarm sounds on test
Number	Types a reading; a min, max and unit flag it when out of range	Battery voltage 24–28 V
Text	Writes a remark	Condition of belts

Tick required for lines that must be answered before the work order can be completed. A checklist is attached to a work order when it is created or converted, or through a schedule.

Preventive schedules

Preventive schedules → + Schedule:

Field	Fill
Site, Asset or Location	What it is for
Name, Description	Generator weekly run, what to do
Type	Preventive or Inspection
Trigger	Calendar — every N days, weeks or months, from the first due date; or Meter — every N hours, km or cycles of the asset's meter, from the first reading
Checklist	The template the work order gets
Technician, Team or Vendor, Contract	Who does it, and the AMC it falls under
Priority, Estimated hours

A meter schedule needs an asset with a meter (see Assets).

How work orders appear. Every 3 hours Hayat checks every active schedule:

Calendar — when the next due date is within Create PM work orders days ahead (3 days by default).
Meter — when the asset's last reading is within Meter lead % of the next service reading (5 % by default: for every 250 hours, from 237.5 hours on). A new meter reading triggers the check at once.

Each schedule has at most one open work order; the next one is made only after it is completed. Generate now makes the work order straight away; Run now checks all schedules at once.

Rolling forward. When the work order is completed, the schedule moves on: a calendar schedule from the work order's due date (so a late job does not shift the plan — but never into the past), a meter schedule from the reading at completion.

Forecast. Below the list, the forecast shows the calendar work due in the next 30 days (or the days you choose) with overdue ones marked, and for meter schedules the current reading, the next service reading and how much is left.

The PM compliance report shows how many preventive and inspection jobs were done on time, late or missed.

Contracts (AMC)

Contracts (AMC) → + Contract records an agreement with a vendor (a Purchasing supplier):

Field	Fill
Vendor, Title	Al-Faisal Lift Services, Lift AMC 2026
Kind	AMC, Warranty, Service or Lease
Site and covered assets	What the contract covers
Start, End, Value
Billing	One-off, Monthly, Quarterly or Yearly
Response hours, Coverage	What the vendor promised — e.g. 4 hours, parts and labour, excluding ropes

The list shows the days to end. Managers are notified when a contract ends within Contract ending reminder (days); past its end date it becomes Expired. The asset page lists its contracts, and a schedule can point to the contract it falls under.

Bill on a contract enters the vendor's invoice — supplier invoice no., date, amount before tax, tax % and description — and Post bill posts it at once as a Purchasing bill to Repairs & Maintenance – Contractors & AMC. The contract shows the total billed so far. Pay the bill in Purchasing.

The Contracts expiring report lists contracts ending in the next 60 days, with value and billed.