Learners, enrolments and grading
hayaterp.com ↗Run training in Hayat Learning — staff, external and student learners, importing employees from HR, enrolling learners one by one, many at once or a whole department with a due date, paid enrolments with a Sales invoice and pay link, enrolment status, progress and overdue training, cohorts and batches with a schedule and capacity, and the grading queue for assignments with rubric marks, feedback and return for rework.
Learners, enrolments, cohorts and grading need learn.teach.
Learners
A learner is anyone who takes your courses:
| Kind | Who | Signs in to the portal with |
|---|---|---|
| Staff | An HR employee | Their phone (or e-mail) — the one on the learner record |
| External | Anyone outside: customers, students of your academy, dealers | Their phone or e-mail; they can also sign up themselves on the portal if you allow it |
| Student | A School student, linked to their record | Their (or a parent's) phone or e-mail |
+ Learner: Name, Kind, Phone, E-mail (both kept encrypted), Employee (for staff), Organisation, City, Active.
Import from HR makes staff learners in one go — tick employees, or choose a Department and / or Branch. Employees already imported are skipped.
The learner page shows their enrolments and certificates. Sign out of the portal ends every portal session of the learner (for example, a lost phone).
Enrol learners
Open Enrolments and press + Enrol learners:
- Choose the Course and tick the learners.
- Optional: a Cohort (batch) and a Due date — left empty, the course's due within (days of enrolment) is used, if it has one.
- For a paid course, tick Waive the fee to enrol them free. Otherwise each learner gets a Sales invoice and the enrolment waits as Pending payment.
- Press Enrol. Learners already on the course are skipped.
Enrol a department enrols every employee of a Department (optionally one Branch) with a due date — learners are made from HR as needed and the fee is always waived.
Learners also enrol themselves on the portal: free courses open at once; paid ones wait for payment.
Enrolments
| Status | Means |
|---|---|
| Pending payment | Paid course, invoice not yet paid |
| Active | Studying |
| Completed | Every required lesson done (see When is a course complete?) |
| Cancelled | Stopped by staff |
| Expired | Closed by staff, e.g. past the batch |
The list filters by course and status; Overdue only shows staff whose due date has passed. Open an enrolment to see each lesson with when it was started and completed and the time spent, every quiz attempt and assignment submission, and the certificate. There you can:
- change the Due date, the cohort or the Status (Active, Cancelled or Expired);
- Pay link — copy a payment link for a pending payment and send it;
- Recompute — work the progress out again after you change the course;
- Issue certificate — for a completed enrolment that has none yet.
Cohorts and batches
A cohort is a batch of learners taking a course together — Morning batch, March. Open Cohorts / batches and press + Cohort:
| Field | Fill |
|---|---|
| Course, Name | |
| Start, End | The cohort moves from Planned to Running to Completed by these dates by itself |
| Schedule | e.g. Mon / Wed 6–8 pm |
| Instructor | |
| Capacity (0 = no limit) | |
| Status | Planned, Running, Completed or Cancelled |
Learners on the portal pick a batch when they enrol, if the course has any.
The grading queue
Open Grading queue to see handed-in assignments (filter by Course and Status: Submitted, Graded, Returned). Open one:
- Read the written answer and open the file.
- Give the Marks — or, if the assignment has a rubric, the marks for each criterion.
- Write Feedback.
- Press Save grade. It passes when the marks reach the pass marks, and the learner's progress is updated.
Tick Return for rework (the learner submits again) and press Return instead to send it back; the learner sees your feedback and hands in again.
Reports
Open Learning reports, choose the Report, a Course (or all) and From / To, then Run. CSV downloads it.
| Report | Shows |
|---|---|
| Completion | Per course: enrolled, active, completed, pending payment, completion %, average progress, average days to complete, average score |
| Scores | Per quiz: attempts, learners, average %, pass rate %, pass mark |
| Overdue | Every learner past their due date: course, due date, days overdue, progress, last activity |
Hayat Reports (see Hayat Reports) has a Hayat Learning progress dataset for your own charts and dashboards.